However, collection agencies have experience with and knowledge about debt collection that we, as individual business owners, may not have. Hiring one may be well worth it if the number of outstanding accounts receivable warrants it. If you fancy lightning-fast spreadsheets and dynamic visual databases, the Table view is your command center for organizing and overseeing billing tasks. Imagine managing budgets, recording and handling client information, and streamlining billing tasks—all within a responsive and intuitive table format. If you or your team need help writing professional proposals, use the ClickUp Request for Proposal (RFP) Statement of Work Template.

How to Improve Professional Communication: Skills & Examples

This way, you can create a one-way sync between your Copilot Dashboard and your QBO account — allowing your invoices to pass into your QuickBooks account. Sending invoices by email means a customer’s inbox could tag them as spam, so you might still have to call a few customers who hierarchy of gaap definition are unaware they have an invoice waiting. Free plan does not enable custom invoicing fields and the ability to auto-convert estimates into invoices.

And if it’s your first time sending something like this, don’t worry. This part is actually a good thing for you because it gives you the opportunity to lay out what you will and will not tolerate — your proposal helps you eliminate scope creep. Free invoice app for iOS lets you add a timer widget to your home screen, send invoices via iMessage and add new contacts by taking photos of their business cards. Must use Square’s in-house payment processing to accept online payments.

1. If you’re using Copilot, you can easily upload any PDFs or generate contract templates so your clients can electronically sign them.
2. From here, all you have to do is fill in the blanks and submit your invoice.
3. But if you know your client is “shopping around” and you want to stand out, it’s worth putting in some extra work that gives your client a good first impression about you.
4. Automatically transfer credit card processing fees to customers and allow them to tip on invoices or pay incrementally over time.

Use Project Management Software for Efficient Client Billing

Integrated billing systems can help your clients avoid late payments, and can help you set realistic payment terms delinquent clients can meet. Finding the right payment processor that can integrate into your system is important. It’s best to accept as many payment methods as you can, for customer convenience. In today’s fast-moving world, businesses that accept credit cards and online payment systems like PayPal and Stripe are preferred by most customers.

The more quickly you follow up on a missed payment, the better your chance of getting paid. So set up a system for flagging late payments if you need to and a standard procedure for contacting the customer or client when his or her payment is late. Waving a carrot at customers or clients, such as offering customers a discount for paying their invoices early, can help you get paid more quickly too. For instance, if your usual policy is to have payments due in 30 days, offer a small discount such as 2% off to customers who pay within 14 days. If you’re billing at an hourly rate, the ClickUp Time Tracking tool can help you collect payments with greater accuracy. It offers a no-fuss interface to precisely track the hours both you and your team invest toward a client.

Plans for every kind of business

QuickBooks Online mobile access is included with your QuickBooks plan. From invoicing to getting paid, QuickBooks streamlines the billing process with Intuit Assist, so you can focus on your business. ClickUp’s Custom Fields make it easy to record specific billing details, such as Due Date, Payment Method, and Currency, ensuring invoicing processes are efficient and organized. One option is enlisting the services of a factoring or collection agency.

You can also set up an online bill pay portal through companies like Bill.com who can help make it easy. For digital point-of-sale payments, you can work with brands like Square. The QuickBooks Online mobile and QuickBooks Self-Employed mobile companion apps work with iPhone, iPad, and Android phones and tablets. Not all features are available on the mobile apps and mobile browser.

Automatically transfer credit card processing fees to customers and allow them to tip on invoices or pay incrementally over time. How can you expect to get paid on time if you’re not sending your invoices promptly? By waiting too long, you risk your clients forgetting about your project, along with the payment owed. As for billing clients, there always seems to be mixed reviews on how to manage their invoices. We find that 27% of small and mid-sized businesses struggle with creating and sending invoices.

Stripe Billing enabled us to launch our subscription product, eero Plus, on schedule and with billing fully integrated. If a client is eager to work with you, your proposal can be a simple email. But if you know your client is “shopping around” and you want to stand out, it’s worth putting in some extra work that gives your client a good first impression about you.